Civil eFiling

The information on this page provides advice to solicitors on how to register to file civil documents and fees electronically.

If you are a solicitor you can file a document on-line through the Court’s electronic filing system provided by CITEC Confirm.

Solicitors must be registered to file documents on-line. To register please contact CITEC Confirm via their website or on 1800 773 773.

If you are already registered login to your account by entering your ‘Account code’ and ‘Password’ in the area provided CITEC Confirm home page.

For more information on eFiling please read the Court's Guide to eFiling’

How do I file a document if I’m representing myself?

If you are representing yourself and you need to file a document or pay a fee you can do so directly with the Court. This can be done by phone, email or in person. To learn more visit the self represented ligitants section.

Some documents are free to eFile

The following documents can be eFiled free of service charges.

Code Document description
2PBC Proper Basis Certification
2OOC Overarching Obligations Certificate
2OAU Authenticated Orders
3JF2 Jury fee - 2nd - 6th day
3JF7 Jury fee - 7th day (and subsequent days)
3HF2 Hearing Fee 2nd - 4th day
3HF5 Hearing Fee 5th - 9th day
3HF10 Hearing Fee 10th day (and subsequent days)

Some documents can’t be eFiled

Documents over 2MB in size can’t be eFiled. Please contact CITEC Confirm for assistance with reducing the size of your document.

The following is a list of documents and applications that can’t be eFiled. Refer to the relevant Practice Note on how these documents can be filed.

  • Exhibits to Affidavits under Rule 28.13 of the County Court Civil Rules
  • Applications pursuant to s28R Building and Construction Industry Security of Payment Act 2002
  • Confiscation List documents
  • Consent orders
  • Court Books
  • Documents produced in answer to subpoenas
  • Documents under the Adoption Act 1984
  • Ex parte applications
  • Fee Waiver Applications
  • File Search applications
  • Infant Compromise Applications
  • Registration of interstate judgments and VCAT orders
  • Videolink applications

Exhibits can be eFiled for the following applications:

  • to extend the validity of a writ;
  • for substituted service;
  • for leave to proceed;
  • for default judgments;
  • where a party fails to comply with an order;
  • for leave to issue a warrant.

If the affidavit and exhibits are not in the table or list above and relate to a Commercial Division case the exhibits may be emailed to the Associate of the Judge /Judicial Registrar hearing the application.

I have accidently eFiled a document and want it removed

Solicitors who have accidently submitted a document via eFiling may request to have the document/s removed. This can be done by completing the Request to reset documents filed in error form.

Emailing the form to civil.counter@countycourt.vic.gov.au. The Court will consider your request and advise you of the decision.

Do I need a Victorian Legal Services Board Solicitor code number?

A Solicitor practicing in Victoria must have a Victorian Legal Services Board Solicitor code number (code) to be able to file documents with the County Court.

If you are an interstate or overseas Solicitor you may, in some circumstances (see below), apply for a code which will allow you to file documents with the County Court.

You will need to download and complete the Interstate solicitors request for code form. This form must be signed by the solicitor having conduct of the proceeding and submitted to the County Court via email to civil.counter@countycourt.vic.gov.au.

The Court will consider the emailed request and if the request complies with the Rules, the Court will provide a code for use on that particular case only.

I’m a solicitor outside of Victoria representing a plaintiff

Under rule 5.07 ‘Address of parties’ County Court Civil Procedure Rules 2008 interstate/overseas Solicitors representing a plaintiff must have a business address and an address for service in Victoria to initiate a civil process. Therefore, Solicitors outside Victoria representing a Plaintiff must have an agent within Victoria, unless permission has been granted by the Court to act without a Victorian agent. Please email any request for leave to the relevant Common Law or Commercial Division Registry.

I’m a solicitor outside of Victoria representing a defendant

Under rule 8.06 ‘Address for service of defendant’ County Court Civil Procedure Rules 2008 interstate/overseas Solicitors representing a defendant served in Victoria must have a business address, and an address for service in Victoria. Therefore, an interstate Solicitor will be required to have a Victorian Solicitor acting as their agent.

The exceptions to rule 8.06 are

  1. A Solicitor representing a defendant who is served interstate under the Service and Execution of Process Act 1992 is only obliged to provide an address for service in Australia;
  2. A Solicitor representing a defendant who is served in New Zealand under the Trans-Tasman Proceedings Act 2010 is only obliged to provide an address for service in Australia or New Zealand;
  3. A Solicitor filing a Registration of Interstate Judgment is only obliged to provide an interstate address.

In the above three scenarios, interstate firms can apply to the Court for an interstate solicitor code Interstate solicitors request for code form.

How do I pay a setting down for trial fee through eFiling?

If you act on behalf of a Plaintiff and are paying the setting down for trial fee on or before 4pm on the due date for the fee to be paid you will be required to use code 3ESDT (“Efiled-Setting down fee before due date”). No document attachment is required.

What do I do if the due date has passed to pay the setting down fee?

If you act for the Plaintiff – you must obtain and attach a letter of consent from the Defendant consenting for you to pay the fee out of time. If you act for the Defendant – you can pay the fee and = attach a copy of the relevant Court orders.

If the due date has passed and you are attempting to pay in the 21 days after the due date you must use the code 3ESDO (“Efiled-Setting down fee 21 day period”).

If the due date has passed and the 21 day period after the due date has also passed your trial date will be vacated. A Directions Hearing will be listed by the Court and you will be notified in writing of the hearing date.

How do I pay a first day jury fee?

The fee is to be paid on or before 4pm on the due date (as per the timetabling orders made by the Court and accessible via Court Connect). When paying the fee electronically you must use code 3EJF1 (“Efiled-First day jury fee before due date”). No document attachment is required.

What do I do if I missed the due date to pay the fee?

You have 14 days after the due date to pay the fee. When paying the fee electronically you must use code 3JFO (“First day jury fee 14 day period”). You are required to attach a copy of the Court order.

Was this page helpful?

Page last updated: 13 September 2018