Civil eFiling

Solicitors can register to file civil documents and payments electronically.

Solicitors are required to file documents online for all civil proceedings before the Court using the electronic filing (eFiling) system provided by CITEC Confirm. To register for eFiling, solicitors can contact CITEC Confirm via their website or on 1800 773 773. The website also provides user guides and training on their services.

For more information on eFiling, read the Court's Guide to eFiling.

CITEC Confirm provide registered users with access to user guides and training.

If you are already registered login to your account by entering your ‘Account code’ and ‘Password’ in the area provided CITEC Confirm home page.

For more information on eFiling, please read the Court's Guide to eFiling.

How do I file a document if I’m representing myself?

If you are representing yourself and you need to file a document or pay a fee, you can do so directly with the Court. This can be done by phone, email or in person, as appropriate. For more information on representing yourself, visit the self-represented ligitants page.

Some documents are free to eFile

The following documents can be eFiled free of service charges.

Code Document description
2PBC Certificate of proper basis
2OOC Certificate of overarching obligations
2OOPB Certificate of overarching obligations and Certificate of proper basis
2SPB Significant amendments certificate of proper basis
2OAU Authenticated orders
3JF2 Jury fee: 2nd–6th day
3JF7 Jury fee: 7th day (and subsequent days)
3HF1 Hearing fee: 1st Day
3HF2 Hearing fee: 2nd–4th day
3HF5 Hearing fee: 5th–9th day
3HF10 Hearing fee: 10th day (and subsequent days)
2MHD Mediation (half day) payment
2TRA Trial assessment
3OHF Non-trial hearing fee

Some documents cannot be eFiled

Documents over 2MB in size cannot be eFiled. Please contact CITEC Confirm for assistance with reducing the size of your document. If CITEC cannot reduce the size, CITEC will contact the Court for advice on how to proceed.

The following is a list of documents and applications that cannot be eFiled (practice notes provide information on how these documents can be filed):

  • exhibits to affidavits under rule 43.06(1) of the County Court Civil Procedure Rules 2018, unless the exhibits are required to be filed pursuant to another rule or order of the Court
  • applications pursuant to section 28R Building and Construction Industry Security of Payment Act 2002
  • Confiscation List documents
  • consent orders
  • court books
  • documents produced in answer to subpoenas
  • documents under the Adoption Act 1984
  • ex parte applications
  • fee waiver applications
  • file search applications
  • infant compromise applications
  • registration of interstate judgments and VCAT orders
  • videolink applications

I have accidently eFiled a document and want it removed

Solicitors who have wish to retract an eFiled document may request to have the document removed by using the Application to reset documents filed in error form. The completed form should be submitted via email to civil.counter@countycourt.vic.gov.au. The Court will consider the request and advise the applicant of the decision.

Do I need a Victorian Legal Services Board Solicitor code number?

Victorian Legal Services Board Solicitor (VLSBS) code numbers are required to file documents with the Court. Solicitors may obtain a VLSBS code number directly or through an agent, depending on whether they are a solicitor inside or outside of Victoria.

I’m a solicitor inside of Victoria

Solicitors practicing in Victoria must have a Victorian Legal Services Board Solicitor (VLSBS) code number to file documents with the Court.

I’m a solicitor outside of Victoria

Interstate and overseas solicitors representing a plaintiff must have a business address and an address for service in Victoria to initiate a civil process, pursuant to rule 5.07 ‘Address of parties’ of the County Court Civil Procedure Rules 2018. Therefore, solicitors outside Victoria representing a plaintiff must have an agent within Victoria, unless permission has been granted by the Court to act without a Victorian agent.

To lodge a request for leave with the Common Law Division, email it to commonlaw.registry@countycourt.vic.gov.au.

To lodge a request for leave with the Commercial Law Division, email it to commercial.registry@countycourt.vic.gov.au.

Interstate and overseas solicitors representing a defendant served in Victoria must have a business address, and an address for service in Victoria, pursuant to rule 8.06 ‘Address for service of defendant’ of the County Court Civil Procedure Rules 2018 . Therefore, an interstate solicitor will be required to have a Victorian solicitor acting as their agent, with the exceptions to rule 8.06 below:

  1. A solicitor representing a defendant who is served interstate under the Service and Execution of Process Act 1992 is only obliged to provide an address for service in Australia
  2. A solicitor representing a defendant who is served in New Zealand under the Trans-Tasman Proceedings Act 2010 is only obliged to provide an address for service in Australia or New Zealand;
  3. A solicitor filing a Registration of interstate judgment is only obliged to provide an interstate address.

In the above three scenarios, interstate firms can apply to the Court for an interstate solicitor code.

Requests for a VLSBS code number can be made using the Interstate solicitors request for code form. This form must be signed by the solicitor having conduct of the proceeding and submitted to the Court via email to civil.counter@countycourt.vic.gov.au.

The Court will consider the emailed request. If the request complies with the rules, the Court will provide a code for use on that particular case only.

How do I pay a setting down for trial fee through eFiling?

If you act on behalf of a plaintiff and are paying the setting down for trial fee on or before 4pm on the due date for the fee to be paid, you will be required to use code ‘3ESDT’ (setting down fee before due date). No document attachment is required.

What do I do if the due date has passed to pay the setting down fee?

If the due date has passed and you are attempting to pay within 21 days after the due date, you must use the code ‘3ESDO’ (setting down fee 21 day period).

If the due date has passed and the 21 day period after the due date has also passed, your trial date will be vacated. A directions hearing will be listed by the Court and you will be notified in writing of the hearing date.

How do I pay a first day jury fee?

This fee must be paid by 4pm on the due date (as per the timetabling orders made by the Court and accessible via Court Connect). When paying the fee electronically, you must use code ‘3EJF1’ (First day jury fee before due date). No document attachment is required.

What do I do if I missed the due date to pay the jury fee?

You have 14 days after the due date to pay the jury fee. When paying the fee electronically, you must use code ‘3JFO’ (First day jury fee 14 day period).

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Page last updated: 9 January 2020