Case information

If you want to obtain copies of decisions, view court files or examine any other information held at the Court, this page will assist you.

Almost all court hearings are held in open court. You are welcome to attend court to observe matters as they are being considered.

The Access to Court Records and Information Policy details the options to access court information.

Accessing court files

Suppression orders

Some court files and documents have suppression orders made against them by a judge. Court files or documents that are subject to a suppression order can only be released by order of a judge.

Criminal and appeal matters

At any stage during a matter, both parties and non-parties to criminal and appeal matters may request access to documents contained on the court file.

Criminal and appeal files often include protected and confidential material. All requests to access court records are determined by a judge, and may be refused or approved only in part. The judge assessing the application takes into account your purpose for seeking the information and the way in which you intend to use it.

You can seek permission to search a criminal or appeal file by completing the Access to Court Records Request Form: Criminal and Appeal Cases.

Return the completed form by email to criminal.access@countycourt.vic.gov.au.

Please note that these includes matters in the Appeal and Post Sentence Applications List.

Accessing civil files

You may request access to a civil court file at any stage during a matter as a party or non-party to a common law and commercial matter.

If you wish to access matters in the Appeal and Post Sentence Applications List, please complete the Access to Court Records Request Form: Criminal and Appeal Cases.

You must pay search fee 26 or 27 prior to the file being released for inspection.

You can request to search a civil court file by completing the Access to Court Records Request Form: Commercial and Common Law Cases.

Hard copy files will be made available for inspection at the Registry counter. These files can be photocopied, scanned and saved onto a USB stick (Melbourne only), or photographed. Photocopying attracts fee 31. Files cannot be removed from the Registry.

For searches conducted at the Melbourne County Court, electronic files are made available on a USB stick. USB sticks can be purchased from the Registry counter, or you may provide your own. Ensure it has been formatted and has no other documents saved on it before use.

For circuit proceedings, please contact the relevant Circuit Registry for information regarding the searching of these files.

You will be contacted by Registry staff when the file you have requested is available for inspection.

Please note that certain files may be restricted and your request may be refused or referred to a judicial officer for determination.

Please return your completed form via email to [civil.counter@countycourt.vic.gov.au](mailto: civil.counter@countycourt.vic.gov.au), in person at the Registry counter, 250 William Street, Melbourne or to a regional County Court location.

Accessing Accident Compensation Tribunal Cases

To search case files that fall under the Accident Compensation Act and Workers Compensation Act, complete the Access to Court Records Request Form: Accident Compensation Tribunal Cases.

Before completing this form, you are encouraged to visit the County Court Melbourne Registry and search the electronic records available there to locate the file number of the case you require. Files from 1960–1983 are available electronically and do not require a request form to access them.

Files with a status showing “WAB” (Workers Appeal Board) are not located at the County Court. To access these files, please contact WorkSafe Victoria for assistance (Level 24/222 Exhibition Street, Melbourne; Ph: 03 9641 1555).

Hard copy files will be made available for inspection at the Melbourne County Court Registry counter. These files can be photocopied, scanned and saved onto a USB stick or photographed. Photocopying attracts fee 31. **Files cannot be removed from the Registry. **

You will be contacted by Registry staff when the file you have requested is available for inspection.

Please note that certain files may be restricted and your request may be refused or referred to a judicial officer for determination.

Please return your completed form via email to civil.counter@countycourt.vic.gov.au, in person at the Registry counter, 250 William Street, Melbourne or to a regional County Court location.

Accessing Confiscation List Cases

To search a case file in the Confiscation List please complete the Access to Court Records Request Form: Confiscation List Cases.

Return the completed form by email to confiscationlist@countycourt.vic.gov.au.

Accessing written court decisions

The County Court publishes sentencing remarks, judgments and rulings on Austlii and Jade. Decisions are published at the discretion of the presiding judge.

Legislation, suppression orders or other restrictions may mean that some sentences, or parts of them, cannot be published.

If you wish to access an unpublished decision, please email information.services@countycourt.vic.gov.au and include the name of the decision and why you need to access it.

Court transcripts

Court transcripts are not automatically provided to parties. Permission must be obtained from the presiding judge allowing the production of a transcript or the release of audio to legal representatives.

Criminal matters

Other than appeals, criminal matters are transcribed by the Victorian Government Reporting Service (VGRS). Visit the VGRS website to find out how to request a copy of a transcript. Please note that fees apply for this service. The provision of transcript is still subject to permission from the presiding judge.

Appeal matters

VGRS does not transcribe appeal matters, including criminal appeals.

If you are a party to an appeal and wish to obtain a transcript, you can make a request by email or in writing to the presiding judge's chambers. The request must be made to the Court within 14 days of the date of the judgment or order.

If the presiding judge grants the request, the requesting party must engage an authorised transcription agency (see the list of authorised transciption agencies below).

The Court will release the audio recording to the authorised transcription agency when contacted by them.

Civil matters

Transcripts for civil matters in the Common Law and Commercial Divisions are not automatically provided to parties.

If you are a party to a civil matter and wish to obtain a transcript, you can make a request by email or in writing to the presiding judge's chambers. The request must be made to the Court within 14 days of the date of the judgment or order. If the presiding judge grants the request, the requesting party must engage an authorised transcription agency (see the list of authorised transcription agencies below).

The Court will then release the audio recording to the authorised transcription agency when contacted by them.

Authorised transcription agencies

The Court authorises particular transcription agencies on the basis of a comprehensive assessment of their standards of work and their capacity to ensure the strictest confidentiality and security of court materials. The Court cannot undertake assessment of other transcription agencies on an ad hoc basis, and therefore is limited in the transcription agencies it can authorise.

Authorised transcription agencies are listed below:

Academic research

If you would like court assistance with academic research email please contact the Publications Officer on information.services@countycourt.vic.gov.au.

Data requests

To request data from the County Court, please complete the CCV Data Request Form and return it by email to datarequests@countycourt.vic.gov.au.

Media

For media enquires please refer to the media guide.

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Page last updated: 21 November 2019